Charity Fundraiser, to organise?
Time and time again My Special Event hears the same questions when it comes to beginning to organise a charity fundraiser.
- Charity Fundraiser – I want to do one, but where do I begin?
- Will I be able to raise enough and will people turn up?
- What type of charity fundraiser should I do? There are so many charities out there it is difficult to choose
If the above questions are the ones you were thinking of then how about having your Event Planner help you get started? My Special Event has over the years been involved in a number of fundraisers, some for worldwide charities and others for local community charities.
These charities have included:
- The Cat and Rabbit Rescue Centre
- The Alzheimer’s Society and Dementia Support at Sage House
- Diabetes UK
- Awareness of Barretts Wessex Oesophagus
- Stand Up to Cancer for Cancer Research UK
- Chestnut Tree House Children’s Charity ( Event taking place in 2025)
It doesn’t matter who you raise money for, it is the fact you are raising money for them that counts. Charities are grateful for anything you can raise if it is a little or a lot they can use it all so what are you waiting for?
Types of Charity Fundraisers
When it comes to organising a Charity Fundraiser, there are lots of options. Maybe you have been to one which worked and would like to give that a try. Maybe you have an idea for a new type of activity and want to see if it will work. The list is endless of things you can possibly do to raise money for charity. Below is an idea of the types of fundraisers you could do, but ultimately it is up to you.
- A sponsored activity – Physical Activities: Abseiling/Swimming/Dancing/ World Record Attempts
- Auctioning something for charity – Art & Craft Sales/ Selling cakes/ Selling Artwork/ Raffles
- Selling something for charity
- A non-sponsored activity where people are encouraged to pay to take part – Car Boots/ Themed Fetes/ Discos/ Karaoke Competitions/ Sports Matches.
- Retro Video Gaming Events
My Special Event has experience in multiple charity fundraisers and can help you to organise yours.
What will My Special Event do?
The first thing is an initial consultation with the client. This is normally an hour long and it is an opportunity for both client and My Special Event to meet and get to know each other. The consultation can take place at a venue which is convenient for both parties. It is an opportunity for an informal chat to throw around any ideas and make suggestions.
Fees Involved in organising a Charity Fundraiser
| Service Provided | Fee Involved – Charged at Hourly Rate unless stated otherwise |
| First 1 Hour Consultation to discuss ideas and plans | £0.00 Included |
| Subsequent Consultations (up to 1 Hour) | £15.00 per hour |
| Hourly Rate chargeable for any work up to the Event date and on the day (if applicable) includes emails, telephone calls, meetings etc… | £20.00 per hour |
| Mileage Costs for meetings (except the initial meeting and on the day of the event this is included in the hourly cost to the client) | £0.45p a mile |
Costs are based on the amount of electricity, power and petrol used to carry out these events. Fees are discussed at the initial meeting and payment plans can be put into action to make payments more amenable to the client.
After the initial consultation, My Special Event will prepare a contract for the client to outline what is expected of them. This will then be signed by both parties and a deposit paid to secure My Special Event’s services and the date of their event.
Any payments should be made to My Special Event by BACS transfer (bank details will be given on the invoice when sent to the client). A receipt of payment will be given as a record of all payments received and no PayPal payments, Cash or Cheques will be accepted unless prior agreement has been made. A deposit of £25.00 will be required to secure the booking, along with a signed contract.
Any late payments will incur a late payment charge of £15.00
A Charity Registration Number will need to be presented when negotiating discounted or waivered fees with My Special Event.
Event Planner? What will they organise?
My Special Event is on hand to organise a number of things for their client. The client, however, may wish to help with some of the organising and this is fine. All duties will be discussed at the initial consultation and My Special Event will organise a timetable of what is needed.
My Special Event can organise all or some of the following:
- Budget
- Venue
- The team needed – volunteers, and suppliers – their contact details and requirements
- Catering if needed and beverages
- Transport to and from the venue for participants if needed
- Equipment needed for the event – furniture, electrical equipment, decoration needed, signage ….including any PAT Testing (If applicable)
- Legal requirements and permits for the event **
- Marketing and publicising the event
- Organising any special requirements
And after?
After any event, there is normally a follow-up meeting with the client to discuss how the event went, any feedback from the event and if needed to distribute the donations to relevant charities.
My Special Event is here to help
At My Special Event, we will help you organise every aspect of your charity event and will be there on an actual day to help make sure things run smoothly.
My Special Event will put together an Event Plan for the Charity Fundraiser (if needed) and this will detail every aspect of the event on the day, from contact details and timings for the day. If My Special Event is unable to attend the day, a suitable replacement will be sourced. Failing this alternative arrangements will be found.
What Entertainment for your Charity Fundraiser?
If you would like some musical entertainment for your Fundraiser then check out our Generations Singing Duo. Zoe Pniewski, Owner of My Special Event is one half of this fantastic duo with her mother. They have performed at various Charity Fundraisers and social events.
How do I contact My Special Event?
If you have any questions or would like to book a consultation to discuss your ideas for your Charity Fundraiser.
Telephone: Zoe Pniewski 07587158999
Email: info@myspecialevent.co.uk
Follow My Special Event on their Social Media Platforms or click on the link Here.
Or alternatively, fill out my contact form with your requirements and I will get in touch.
** Insurances for the event will be the responsibility of the client/ host of the event. My Special Event has its own Public Liability Insurance and Professional Indemnity Insurance, but the client would have to make sure all the other appropriate licences and insurances are in place with the venue (if needed) and other participants of the event. – This is something we can help with but not provide it is your responsibility.